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Importance of Cash Management

Introduction

Cash management consists of taking the necessary actions to maintain adequate levels of cash to meet operational and capital requirements and to obtain the maximum yield on short-term investments of pooled, idle cash.  A good cash management program is a very significant component of the overall financial management of a municipality.  Such a program benefits the city or town by increasing non-tax revenues, improving the control and superintendence of cash, increasing contacts with members of the financial community and lowering borrowing costs, while at the same time maintaining the safety of the municipality's funds.

The Goals of Cash Management

The primary goals of a good cash management system are:

·        To maintain adequate monies at hand to meet the daily cash requirements of the municipality while maximizing the amount available for investment. 

·        To obtain the maximum earnings on invested funds while ensuring their safety.

In order to reach these primary goals, a management should strive to:

·        Develop strong, internal control of cash receipts and disbursements.

·        Establish improved procedures for collecting outstanding taxes.

·        Establish clear lines of communication between the management and department heads.

·        Develop solid professional relationships with local bankers and other members of the investment community.

Elements of an Effective Cash Management Program

 

Bank Relations

The management should strive to be constantly aware of the range of services available from area banks.  Since banks' service charges and investment rates vary, the management should regularly evaluate the charges and rates of the banks used by the municipality to make certain that continuing to utilize these banks best serves the interests of the municipality.  When selling bonds or notes, the management should endeavor to receive a sufficient number of bids to ensure competi­tive rates for the borrowed funds.  Whether borrowing or investing monies, the management should solicit bids from at least 3 area banks.

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